Item View

The item view is the area on the right hand side of the main screen (or it will fill the screen on a mobile platform, if you select an entry). It displays a detailed view of a single entry in the diary. The entry that it shows is whatever entry you most recently clicked on in any of the other views (including the tree view, day view, week view, month view, summary view, search results or query results).

The Toolbar

The following functions are available on the toolbar:

Function
Description
Edit
Edit this entry.
Complete
Mark a task or appointment as complete.
Help
Open the help page.
Expand
Open the extended toolbar (shows the controls below)
Back
Goes back to the last entry (if you click on a link in the dependencies section of the entry details).
Delete
Delete this entry.
Adjust
Adjust the completion for the task.
Link
Switch to Link mode.   In Link mode, the button changes to LinkActive - When this is shown, the next task you click on will depend on this task.   For example, if you want Task A to be done before Task B:
  • Open the item view for Task A, and press Link.
  • Go back to the tree/day/summary view (whichever you like), then select Task B.
  • As soon as you click on Task B, then Task B will depend on Task A (i.e. Task A has to be complete before Task B becomes active).
Start
Starts a session for this task/appointment.
Repeat Instance
Converts a repeating task instance to an single non-repeating task.
Plan
(Premium Version Only) Create a manual plan for this task.
Lock Task
(Premium Version Only) Lock all of the plans for this task for today.
Lock All
(Premium Version Only) Lock all plans for this task.
Baseline
(JXCirrus Project Only) Set a time-only baseline for this task.
BaselineDate
(JXCirrus Project Only) Set a time and date baseline.

Entry Details

The entry details area shows the full details of the entry that you clicked on most recently.


Value Applies to Description
Title (at the top of the entry) Everything The title of the entry (as well as the icon showing the entry type).
Priority Tasks How urgent the task is.
Start After Tasks The time after which you can start work on this task.
Due By Tasks The date that this task is due on.
Predicted End Tasks When the system thinks the task will be complete.
Duration Tasks, Appointments, Journal Entries How long the task/appointment/journal will go for.
Time Spent Tasks, Appointments The actual amount of time spent (from sessions).
Completion Tasks, Appointments How far through the task/appointment you are.
Baseline Time Tasks (Diary++ only) What was the original baseline duration.
Baseline State Tasks (Diary++ only) How you are performing against the baseline.
Depends On Tasks, Appointments Does this depend on any other tasks/appointments.   You can follow these links by clicking on them.
Blocks Tasks, Appointments Do other tasks/appointments depend on this.
Person Tasks, Appointments Which person is allocated to this task/appointment.
Time Type Tasks, Appointments Which time type will the person be using to work on this.
Time Appointments, Journal Entries What is the start and end time of this entry.
(Other Variables) Everything All other variables specified in the Object Spec will be shown here.
Predicted Times Tasks This shows a list of the next 5 times that the system has planned for this task.
Planned Times Tasks This shows a list of the next 5 times that the user has planned manually for this task.
Spent Time Tasks, Appointments This shows the 5 most recent sessions spent on this task.

If the task is a top level task and the child tasks use multiple people, then a table is shown giving the per person breakdown, and the person dependant tasks.

There is also a link titled "Show Details" - If you click on this, it will give you a bit more information about some of the workings that the system performs while it is planning out the time for a task. Use this if you are having a bit of trouble working out what on Earth the system is thinking.

In addition, there is a "Show Related" link. Clicking on this will show:

Command List

If you are using the Diary++ add on, then it is possible to set up commands for a task. If a task has commands, then they will be listed directly above the details of the entry.

The 4 buttons on the toolbar are:

Active Task

If you have a task that you have started, then it will be shown above the selected item. It also shows the amount of time spent on this session.

Notifications

If there are any alerts or warnings, then these are shown in a list right at the top left of the main screen.